TERMS OF EMPLOYMENT
Length of position: 12 months
Hours 8:00 A.M – 5:00 P.M.
GENERAL DESCRIPTION
Under the direction of the Human Resources Director, the Benefits Coordinator performs complex benefits administrative and human resources work administering the state employee benefit programs including: group insurance, optional insurance, retirement, TexFlex, COBRA, and workers’ compensation; and administers family and medical leave, and the Americans with Disabilities Act. Works under general supervision with moderate latitude in the use of initiative and independent judgment.
QUALIFICATIONS REQUIRED
High School diploma or equivalent
Sixty semester hours (two years) from an accredited college or university; HR experience in benefits administration or support may substitute for education on a year for year basis
Experience working in a Human Resources to include working with the Family Medical Leave Act and the Americans With Disaibilities Act.
Experience using MS Office (Word, Excel, Powerpoint), Peoplesoft, USPS, and performing data entry
QUALIFICATIONS DESIRED
Proficient signed communications skills
Two or more years of experience as a Benefits Coordinator for a Texas State Agency
Prior HR Specialist, staff development, time and leave accounting, and/or payroll experience
Experience administering Return to Work and Worker’s Compensation Programs
Experience providing or assisting in the administration of Summer Enrollment Campaign
Experience administering State of Texas ERS insurance programs
SPECIFIC RESPONSIBILITIES
Insurance
Performs new employee orientation activities related to insurance as necessary to ensure that all new employees are informed of the benefits for which they are eligible and assists them with the completion of enrollment forms
Enters insurance information and changes into PeopleSoft and USPS
Initiates and coordinates annual summer enrollment campaign and monitors the process
Audits USPS, PeopleSoft, and other insurance records for status changes
Notifies employees of required insurance payments for situations involving leave without pay, Family Medical Leave, and other types of leave and accepts payments in the HR office
Records insurance payments and sends appropriate documentation to payroll and ERS
Notifies Payroll Officer of insurance adjustments and summer insurance premium collection
Acts as liaison between employees and insurance companies as allowed
Sends emails of exceptions to Employees Retirement System
Completes discrepancy reports on a timely basis
Orders and maintains insurance enrollment materials
Performs activities related to employee separations from employment including employee counseling, exit interviews, documentation, preparation of appropriate forms, and referrals to ERS
Family Medical Leave Act
Coordinates activities associated with FMLA with HR, Payroll, TSD department supervisors and department timekeepers
Prepares notification/information letters and provides FMLA forms
Tracks the status of FMLA for each participant
Maintains appropriate documentation including confidential medical information
Provides information and assistance related to FMLA to employees
Trains supervisors regarding FMLA policies and procedures
Worker’s Compensation
Receives and reviews Worker’s Compensation forms for completeness of information, returns if necessary for further information or additional evidence, enters information online, and forwards documents to the State Office of Risk Management (SORM) according to state timelines
Submits updated information and wage information to SORM electronically
Attends Benefits Review Conferences
Interprets and explains Worker’s Compensation rules, regulations, policies and procedures
Maintains contacts with injured employees who are absent from work and keeps individual departments and HR informed on employee work status
Compiles statistical data on claims for Worker’s Compensation Reviews
Communicates to all appropriate parties the status of related workers compensation claims, FMLA claims, and Americans with Disabilities Act claims
Trains supervisors on Worker’s Compensation benefits and procedures
Return to Work
Counsels employees on policies related to Return to Work Program and provides the employee with appropriate forms
Reviews employee medical limitations and restrictions
Collaborates with supervisors to identify available alternate duty assignments
Communicates with payroll and supervisors (as appropriate) regarding assignments and the initiation of personnel action changes
Verifies employee leave balances
Reports employee status to supervisor
Initiates bona fide offers of employment in alternate duty positions
Communicates with employees during employee absences
Monitors length of employee assignment and their return to work status
Performs activities related to employee’s return to work or termination if employee is unable to return to work
Assists HR Director in assuring consideration and compliance with ADA issues and requests
Schedules and coordinates Business Necessity meetings
Disability
Counsels employees on issues related to disability insurance
Provides employees disability insurance claim information and forms and audits forms for completeness
Coordinates activities between disability company and school
Coordinates employee activities related to receiving disability payments
Time and Leave Accounting
Serves as backup to Time and Leave Specialist
Assists in data entry of leave and extra hours worked in USPS
Assists in completing retirement leave verifications forms
Assists in training supervisors and timekeepers in leave and FMLA
Assists in the administration of TSD’s sick leave pool
End of School Check Out
Coordinates employee activities related to end-of-school checkout
Sends assurance letters to staff who are employed less than 12 months and assists in the appropriate income deductions of insurance premiums or optional benefits
Special Reports
Records and archives all medical records according to State Library guidelines
Prepares special reports as needed including reports related to insurance, CMS data match, and medical support orders
Additional Performance Responsibilities
Maintains confidentiality
Effectively communicates through written and oral or ASL skills
Maintains organization including the effective use of work time and materials
Maintains thorough understanding of federal, state, and local Human Resources laws and policies
Performs New Employee Orientation to incoming TSD staff
Responds to requests for information in a timely matter regarding state benefits from staff or job applicants
Submits articles related to employee benefits for inclusion in HR Newsletter and HR Website as requested
Helps ensure the cleanliness and organization of the HR office including the Benefits office, conference room, copy room, supply room, file room, and other common areas
Assists in the department Fire/Safety plan as requested
Other duties as assigned
SUPERVISOR
Human Resources Director
Military Occupational Specialty (MOS) Code:
Human Resources Specialist III – IV
For equivalent MOS code go to page 1 of http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_HumanResources.pdf