Western Pennsylvania School for the Deaf
Job Description
POSITION TITLE
Director of Human Resources
EMPLOYEE STATUS
This position is considered to be an exempt, full-time, 12 month position. This is a 40 hour a week position and the schedule is 7:00 AM – 3:30 PM or 7:30 AM – 4:00 PM
ROLE RELATIONSHIPS
The Director of Human Resources is responsible to the Chief Executive Officer (CEO).
DUTIES AND FUNCTIONS
The Director of Human Resources is responsible for the overall administration of Human Resources policies and programs of the School. Assists and advises supervisors on Human Resources issues.
Oversees all the functions of the Human Resources department and supervises the human resources staff
Facilitates and works with the HR Specialist on the recruitment of exempt and non-exempt staff, temporary employees, substitutes, and volunteers.
Monitors the interview process to assure legal compliance and questions are relevant to the available positions. Seeks innovative and creative ways to advertise and recruit for positions.
Confirms employment and educational backgrounds and various clearance checks are obtained by staff as required by law. Ensures Department of Education guidelines are followed and maintained by all educational staff.
Implements and monitors a consistent new employee onboarding process which includes new employee orientation and recordkeeping process.
Serves as consultant to immediate supervisors of staff regarding appropriate follow up measures to take regarding personnel issues with staff.
Works with the Payroll Specialist to ensure timely and accurate payrolls on a monthly basis.
Conducts appropriate employee investigations in matters concerning employee complaints, or issues involving staff, and works in the resolution of such matters.
In matters requiring disciplinary action, participates in conferences between staff and immediate supervisor, follows up with a written summary to staff, makes recommendations to the CEO regarding discipline, and monitors disciplinary action.
Assures that all staff evaluations are completed on schedule and placed in the personnel files, as well as follows up with Supervisors concerning unsatisfactory performance of staff.
Maintains up-to-date job descriptions for all staff on campus. Updates them on a regular basis.
Serves as compliance officer by monitoring the School’s compliance with all Federal and State employment and school laws as well as keeping abreast of changes in such laws and all matters involving the Human Resources profession.
Assists professional staff with pursuing and maintaining appropriate professional certification. Assures that all staff have required certification.
Develops and implements employee handbook policies as they relate to personnel and other school related matters as requested by the CEO and assures all staff are notified of changes/additions.
Reviews and recommends changes in health insurance and other employee benefits programs. Ensures all staff are enrolled in benefits through the on-line and/or portal system. Ensures monthly invoices are accurately reflecting staff enrolled in benefits.
Administers and investigates unemployment claims and worker’s compensation claims, and attends related hearings.
Prepares Ad Hoc reports as assigned including absentee reports, salary survey reports, etc.
Establishes and maintains department records and reports.
Other duties as assigned by the CEO.
QUALIFICATIONS
CERTIFICATE(S) REQUIRED
(Clearances must be maintained every five years by the employee).
Certification of Mandated Reporting Training
FBI Clearance
PA State Police Criminal Clearance (Act 34)
PA Child Abuse History Clearance
Act 82
PHR or SPHR Certification preferred
SPECIALIZED TRAINING, EDUCATION OR EXPERIENCE
This position requires a Bachelor’s degree in Human Resources Management or a related field. Master’s degree preferred. Eight to ten years of experience in Human Resource management including knowledge of employment laws, worker’s compensation, benefit administration, and recruitment. Knowledge of the PA Department of Education teacher certification process and TIMS is strongly preferred. The Director of Human Resources should have an in-depth knowledge of Federal and State regulations and laws.
Knowledge of Microsoft Office (Word, Excel, Power Point) and experience with HRIS systems preferred. Must be organized and have excellent written and verbal communication skills.
The Sign Language Proficiency Interview (SLPI) for this position is “Intermediate.” The minimum level accepted at hire is “No Functional Skills.”
PHYSICAL DEMANDS
This position may require the following physical demands:
-sitting at a desk for extended periods of time
-ability to read and attend to computer screens for long periods of time
-manual dexterity skills for using office equipment
-ability to lift light objects such as reams of paper, stack of reports, generally objects 15 pounds or less
-frequent bending, stooping, twisting and reaching
-walking to and from various department
-ability to drive a car and/or school vehicle