Human Resources Assistant (CT) American School for the Deaf

POSITION DESCRIPTION

Position: Human Resources Assistant
Department: Human Resources
Supervisor: Director of Human Resources
Description: Full time – 12 Months Benefits Eligible
Union Status: Non-Collective Bargaining (non-union)

SCOPE OF DUTIES
Under the direction of the Director of Human Resources or designee, the HR Assistant aids with and facilitates the human resource processes. The position assures that HR activities comply with laws and regulations, and are in accordance with federal and state regulations. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, HRIS entry and typical annual HR-led employee events, in which all members of the HR team participate.

PRIMARY DUTIES
• Performs customer service functions by answering employee requests and questions.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
• Submits online investigation requests and assists with new-employee background checks.
• Manages the termination process by notifying key employees in the school, transferring employee file and related documentation from active files to terminated files, and other related administrative functions.
• Assists with recruitment and interview process as needed.
• Assumes ownership of making employee changes in HRIS (such as address changes, etc.) through current notification process.
• Manages routine employee questions and needs, such as verifications of employment.
• Owns the employee pictures auditing function, ensuring employee pictures are entered into HRIS and Blackbaud in a timely manner.
• Performs various HR tracking maintenance of employee data including (but not limited to) employee licenses, certifications, educational updates, CTHirED notifications, National Crime Search, etc.
• Ensures consistency in data entered into HRIS (such as employee titles).
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Manages the employee expense reimbursement process, assuring all required documentation is received and complete, and coordinates with Business Office team for payment.
• Keeps abreast of changing HR landscape and communicates changes in a timely fashion (such as I9 process changes, etc.).
• Responsible for printing all new hire documentation results for the new hire file such as physical, tuberculosis results, etc. Proactively notifies various HR team members in timely manner about items not completed in anticipation of start date.
• Along with all members of the HR Department, assists with preparation for employee file review by various licensing and accreditation bodies.
• Handles miscellaneous HR needs such as responding to verifications of employment, etc.
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS
• Excellent verbal and written communication skills.
• Ability or willingness to learn to communicate effectively using American Sign Language (ASL).
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Holds a working understanding of HR principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office and Google Suite products.
• Knowledge of ADP Workforce Now required.
• Bachelor’s degree in human resources or related field is preferred.
• At least two years of related Human Resources experience required.
• SHRM-CP credential preferred.