Finance
Day to day finances including accounts payable, accounts receivable, payroll, cash management, and any other day to day financial functions of the School.
Hiring and supervision of Staff Accountant.
With the President/CEO, regular review and recommendations (to the Board) for banking relationship(s); maintaining effective communication with current bank(s).
With the Coordinator of Student and Administrative Services, maintaining and updating personnel files.
Monthly and periodic reporting to President/CEO and the Board of Trustees
Required periodic reportings to regulatory and other organizations i.e. quarterly payroll reports, reports required by funders/grantors.
In conjunction with the President/CEO and the Audit & Finance Committee of the Board, selection of auditors; and for scheduling, preparation for, and work with auditors on the annual audit and timely filing for required state and tax filings.
In conjunction with the President/CEO and the Audit & Finance Committee of the Board, working with Commonwealth of Massachusetts Operational Services Division in budgeting and negotiating our tuition program rate, including periodic reviews of Uniform Financial Reporting.
Keeping abreast of all financial accounting standards and regulation that affect the Organization.
Oversight of credentialing of the Organisation’s audiology clinic, its audiologists, and its insurance providers.
In conjunction with Management Team and Board of Trustees, preparation of the annual budget
Property and Equipment
Day to day upkeep of buildings, grounds, and audiology equipment
Procurement and maintenance of vehicles
Three to five year review, open solicitation/bid process, and recommendation (to President/CEO and Board) for commercial insurance broker.
Supervision of janitorial and maintenance vendors.
Procurement and oversight of special projects and related contractors, i.e. electricians, plumbers, small construction projects.
Working with local town departments to maintain safe buildings and grounds (DPH, DPW), and for making property improvements/updates as needed based on annual inspections.
All matters pertaining to the Asbestos Management Program (AHERA).
In conjunction with President/CEO and Facilities Committee of the Board, planning, budgeting for, and oversight of capital projects.
Technology: Procurement, inventory, and maintenance of organizational technology including hardware, software, and infrastructure.
Benefit Programs
Three-five year review, solicitation/bid process, and recommendation of benefit broker (to Pres/CEO and Board)
With the Pres/CEO, periodic and annual review of retirement plan with broker, including updating portfolio offerings as needed/recommended by broker.
Working with benefit brokers to ensure best quality health/dental/vision/other benefit offerings at the best price for employees.
Staying abreast of benefit/tax industries and regulations to effectively communicate and educate employees
Regularly communicate any state, local, or federal benefit/tax updates and changes effectively to employees.
As Administrator and Sponsor for the retirement plan, communicate regularly with the third party Administrator/Vendor for year end reportings, withdrawals, loans, plan updates and amendments, and annual filings.
